Document Management Solutions to improve citizen service and achieve e-governance

Government departments are faced with the need to constantly improve citizen services, be more efficient, and comply with many regulations, government procedures and standards. Over 80% of the day-to-day work executed by Government departments is of routine in nature and workflow driven. eInfotree automates the day-to-day work and improve upon the Accountability, Transparency and Effectiveness in administration.

• Time taken for processing, filing and managements of files can be reduced drastically
• Traceability of files/documents becomes much easier
• Paper usage can be reduced drastically (approx 75%), thus contributing to environment conservation in a big way
• Cost of printing, storing and maintaining files can be reduced extensively. Storage Space can be better utilized
• No misplace/lost/damage documents as everything will be stored as softcopy with required back-ups.
• Reduction in Turn-Around-Time of File approvals
• Cost reduction in file movement between multi-location offices and efficient usage of resources. Being browser based solution, the application can be accessed from anywhere by authorized users
• Increase in productivity of employees as they can devote time in actual execution of task assigned as no manual labor is involved in storing, searching and managing files
• Ensure better security to the files through more control on users at various levels
• Bring in process standardization and simplification
• Improvement in transparency and accountability in the organization as files are handled transparently with total accountability to the employees responsible for each task in the approval process
• Better Disaster Management as all files/documents are handled electronically with required back-ups