Document Management Solutions to improve citizen service and achieve e-governance
Government departments are faced with the need to constantly improve citizen services, be more efficient, and comply with many regulations, government procedures and standards. Over 80% of the day-to-day work executed by Government departments is of routine in nature and workflow driven. eInfotree automates the day-to-day work and improve upon the Accountability, Transparency and Effectiveness in administration.
- Time taken for processing, filing and managements of files can be reduced drastically
- Traceability of files/documents becomes much easier
- Paper usage can be reduced drastically (approx 75%), thus contributing to environment conservation in a big way
- Cost of printing, storing and maintaining files can be reduced extensively. Storage Space can be better utilized
- No misplace/lost/damage documents as everything will be stored as softcopy with required back-ups.
- Reduction in Turn-Around-Time of File approvals
- Cost reduction in file movement between multi-location offices and efficient usage of resources. Being browser based solution, the application can be accessed from anywhere by authorized users
- Increase in productivity of employees as they can devote time in actual execution of task assigned as no manual labor is involved in storing, searching and managing files
- Ensure better security to the files through more control on users at various levels
- Bring in process standardization and simplification
- Improvement in transparency and accountability in the organization as files are handled transparently with total accountability to the employees responsible for each task in the approval process
- Better Disaster Management as all files/documents are handled electronically with required back-ups